采购政策

采购政策

认证多元化供应商

Vincennes University is committed to providing certified minority, women, and veteran 拥有企业的每一个机会都要为自己的企业而竞争. 十大正规老品牌网堵会努力的 in 采购部 to identify Diverse vendors, inform those vendors of University requirements and solicit quotes from such vendors whenever possible. 努力 will be made to communicate to Diverse vendors regarding the purchasing process so 他们可能会成为更可行的供应商.

If you are interested in learning more about the Division of Supplier Diversity please 访问 www.in.gov / idoa / mwbe. If you need further assistance or have questions regarding the Division of Supplier 多元化认证项目请联系他们的办公室，电话: (317) 232-3061, Monday-Friday (excluding state holidays), from 8:00 am – 5:00 pm (EST).

竞争性招标

The policies with regard to quotes and bids for Vincennes University are intended to secure timely delivery of goods and services 到大学 at the most cost effective price; to encourage competition while promoting ethical business practices 与各方合作.

Competitive quotations and/or bids are to be secured in accordance with the following 指南:

  1. 订单总额高达999美元.根据情况，可以征求或不征求书面报价 关于项目.
  2. $1,000.00 to $9,999.应获得三份书面报价.
  3. $10,000及以上-必须获得三份书面报价.
  4. $100,000.00及以上-必须遵循正式的投标程序. 这个过程必须进行 通过采购部. 正式的广告、开标和批准 可能需要得到董事会的批准. 这些要求也适用于建筑 projects, but are handled through the Facilities and Planning Department rather than 采购部.

In certain cases, such as sole-source purchases or instances where the low bid is not selected, written justification from the end user of the item is required. 这些 are the requirements that are necessary to protect the University and are required by the governmental body, which audits the University Financial Records.

A written quotation is a legally binding instrument providing such things as pricing, 交货和装运条款. 因此，它保护了大学预算单位免受价格的影响 增加.

The requisitioning department is encouraged to work with 采购部 在申请过程的早期. 获取报价的首选方法是 the department to provide 采购 with a requisition or a memo describing the items 需要. 如果部门知道可能的供应商，可以建议这些供应商. 通常情况下, 采购部 sends prospective suppliers a written description of the 标准报价单上所需要的商品或服务.
This process ensures that all bidders receive the same information. 特殊指令 最后期限也可以沟通. 提前计划购买，提供说明 that are accurate and complete, and indicating any time constraint help this process 顺利.

Upon receipt of the quotations, 采购部 will evaluate them and forward 向申请部提出建议. 必须有证明信 be submitted to 采购部 if a user specifies that the product or service be purchased from a particular vendor that does not have the lowest price. This letter must have some substance and give rationale behind the selection.

In the event that the requisitioning department has obtained quotations on their own, copies of all the quotes (not just the preferred one) must accompany the requisition. If the department has contacted companies and received the response of "no bid”, this 还应提供资料. 为了使文档完整，名称 of the companies contacted and their responses need to be recorded; a list of the 仅投标人是不够的.

利益冲突

Indiana Code 35-44-1-1-4 provides that it is a Class D Felony for a University employee to benefit financially from a contract 或购买 connected with the University, unless the University employee files a written disclosure statement prior 到大学 taking final action on the contract f或购买, which discloses the employee’s financial 合同或购买的利益.

The disclosure statement must be approved by the Board of Trustees and filed with 印第安纳州会计委员会.

The work performed for the University by the employee must be unrelated to the contract 或购买.

In addition, a written disclosure statement is required if the employee’s spouse and child may financially benefit from a purchase or contract of the University over which 大学员工对此负有直接或间接的责任.

A 利益冲突 Form is to be processed through the organizational structure with signatures of the responsible persons required at each level and forwarded to 金融服务和政府关系副总裁.

供应商选择

大学认为其供应商是宝贵的资产. 它试图管理 buying practices to enable all worthwhile suppliers to be considered and dealt with 在伦理上. The appropriate ones will be awarded shares of the University's business on the basis of competitive prices, services rendered, and ultimate long-range benefit 到大学.

Potential vendors are selected by 采购部 based on their ability to serve the needs of the University in the most efficient and economical manner possible 在持续的基础上. 供应商过去的业绩和与大学的合作 供应商选择中的重要因素是什么. 这对大学来说几乎是不可能的 to purchase efficiently from all available sources for the thousands of items requested. Therefore, the buying power of the University must be concentrated 尽可能多 with selected vendors to attain the maximum advantage of price and service.

All departments are encouraged to suggest sources of supply with complete addresses 还有电话号码. 然而，最终选择供应商的权力仍然存在 with 采购部, which is charged with the overall responsibility for developing and contracting with the best sources of supply for the University. 请 note that 采购部 will follow each department's recommendations 尽可能多.

All computer hardware, accessories and software will be forwarded to the IT department 用于审批和价格审核.